Job opportunity for administrative assistant

GBIF Secretariat is looking for a Administrative Assistant to assist the Secretariat with its main administrative tasks

Mesotrichia latipes subsp. magnifica (NMNH)
Female type specimen of carpenter bee, Mesotrichia latipes subsp. magnifica, collected by Dr James W. McKean in Dai Sutep, Thailand, 23 March 1928. Photo by Matthew Kweskin via NMNH Extant Specimen Records, under CC0 Public Domain Dedication.

The GBIF Secretariat, located in Copenhagen, is seeking a part-time Administrative Assistant to assist the Secretariat with its main administrative tasks including, but not limited to:

  • Calls for project proposals and project administration. This includes regular contact with project leads, development and maintenance of project documents and updates of web-based project pages.
  • Assistance to Programme Officers and other Secretariat staff with administrative tasks related to their work areas, including project administration.
  • Bookkeeping tasks such as preparing invoices for payment and registration and archiving of financial project reports.
  • General administrative support, as required.

The ideal candidate has an background in office administration plus 1-2 years of experience in a similar position.

Please refer to full description of tasks, requirements and application process before submitting an application. Enquiries concerning the position can be addressed to adminjob@gbif.org. The deadline for applying is 5 August 2018.

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