Self-assessment guidelines for data holding institutionsDownload
This self-assessment tool enables data-holding institutions to carry out a high-level review of their readiness and progress in delivering digital information on the materials they hold.
This questionnaire-based approach aims to establish the status and capacity of an institution in five key areas:
- Strategy: Planning how to execute the data mobilization. Key considerations include the purpose for mobilization; prioritization of what materials to digitize; labour/expertise; equipment; data standards; choice of database system; and intellectual property rights and licensing issues.
- Digitization: Conversion and capture of data associated with physical specimens and artefacts into electronic formats and databases. This process may involve imaging.
- Publishing: Making digital data (including associated images and multimedia) publicly available online, whether through dedicated institutional and community websites or major Internet repositories.
- Curation and Maintenance: Ongoing performance of tasks including cleaning, correcting and updating data, in part based on feedback.
- Preservation and Archiving: Long-term conservation of digital content and databases to ensure its integrity and persistence.
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Production of this document is funded by the European Union.