BID 2020: Frequently asked questions

FAQs on applying for funding under the BID programme

Collared sunbird (Hedydipna collaris). Photo 2018 by Joseph Onoja, via Nigerian Conservation Foundation (NCF) Database of Birds from Nigeria, licensed under CC BY-NC 4.0.

Getting started with the GBIF Grants Portal

  • How can I get access to the GBIF Grants Portal?
  • Which browser should I use when accessing the GBIF Grants Portal?
  • Why must I register my organization?
  • Can I apply for grants as an individual?
  • Do I need multiple accounts in the GBIF Grants Portal if I wish to submit grant applications under different GBIF-led programmes?

Preparing your grant request

  • Are there any restrictions in the amount of text I can add to my proposal?
  • Do I need to confirm all my partners before submitting a project proposal?
  • Is there any template that I can use for the letter of endorsement or the confirmation of project partner?
  • Can I share the grant proposal with my partners?
  • What is the difference between a data use grant and other grants types?
  • What is the difference between a deliverables and the impact of an activity?
  • What should I consider when describing a monitoring and evaluation plan in a grant proposal?
  • How can I identify Risks and Mitigation strategies?
  • Where do I find the submit button?

Filling in budget

  • What information should I add under description of the Concept note budget?
  • How do I fill in the budget in the Full Proposal?
  • Which expenses can and cannot be charged to the BID programme?

Data mobilization

  • What is data mobilization?
  • What is a dataset format?
  • How can I estimate the approximate number of records that I will publish through
  • (How) can I publish molecular/sequence/DNA based data to GBIF?
  • What type of datasets does GBIF index/support
  • What is a publishing institution?

Data use

  • What is a user needs assessment?
  • What area decisions or policy needs?
  • What existing processes or platforms can the data be integrated within?
  • What analyses do I need to perform on the data?
  • What are some examples of expected deliverables from the final evaluation phase?


  • What is a source of verification?


  • How do I report on my granted project?
  • How do I fill in the expense details section in the financial reporting template?
  • How do I access and submit a grant amendment request through the GBIF Grants Portal?


  • Who can I contact if I have questions or problems with my applications?