GBIF Participant nodes are the keystone of GBIF implementation. They need to provide a wide array of services to make sure the Participants they represent can fully benefit from and contribute to GBIF. They interact daily with a great diversity of stakeholders, and they need to know how to serve their needs better, while ensuring good alignment with international standards and policies.
Resources of interest for Participant nodes are displayed in the sections below on two levels:
- key resources, essential for a general overview of the most relevant topics for data holders and
- additional resources, for those wanting to explore those topics in more detail.
The final section displays key documentation gaps identified for data holders that will be addressed through GBIF work programme activity.
Key resources for nodes necessarily range across nearly every topic of relevance to GBIF. From basic introductions about the network and its work, to essential information about all the steps of the biodiversity data publishing cycle (including the more technical ones). Having access to information about the most recent advances and what is happening in GBIF at the international level is critical for them, as they are responsible for translating these into the national context, frequently through capacity enhancement and training activities.
- GBIF brochure 2012 edition, 2012
This brochure is the first stop to get to know GBIF. It can also be used to promote the organization and its work among many different audiences. Essential for any Node manager and staff member!
Resource available in English, French and Spanish.
- GBIF poster Corporate poster 2010 edition, 2010
This document includes the basic messaging of GBIF, and can be used to promote the organization either as a poster or as a 1-page leaflet.
Resource available in English, French and Spanish.
- GBIF.org Frequently Asked Questions (FAQ) Section, 2014
This FAQ includes a section specifically addressed to nodes where their questions are answered in a concise, practical way.
- Presentation: The Global Biodiversity Information Facility, 2008
This slide deck includes basic information about GBIF from many different points of view. A good resource to get an overview or explain what the network does in front of an audience.
- Establishing an Effective GBIF Participant Node, 2014
This guide is specifically addressed to Node managers and staff members, and describes the main elements needed to set up a Node that can help a Participant to benefit from and to contribute to GBIF.
Resource available in English. Two earlier documents about the establishment and staffing of GBIF Participant Nodes are available in French.
- Presentation: Roles and Importance of GBIF Participant Nodes, 2008
This presentation summarizes the role of the node within a GBIF Participant, and why it is needed to coordinate GBIF activities in the country/organization.
- GBIF.org Participant pages, 2014
Curious about the latest figures on data publication from your country and about your national biodiversity? About the latest scientific publications from your national institutions using data accessed through GBIF? Check the Participant pages of GBIF.org and always get the latest information available.
- GBIF Participant Node Management Course v 2 CD image, 2008 *
This CD includes many resources about GBIF that can be useful for anyone working on a GBIF Node.
- Setting up a Participant Node coordinating unit: suggestions on structure and staff requirements, 2008
This document provides specific recommendations on how to structure a Node, depending on the type of work envisaged for it. A good tool to help setting objectives to establish or strengthen a Node.
Resource available in English a
- Getting Started: Overview of data publishing in the GBIF Network, 2011
A short guide to the current options for data publishing through GBIF. It provides links to additional documentation. Perfect for node staff members that need to provide data holders with options on how to publish their data.
Resource available in English, French and Spanish.
- Document map for publishing metadata, 2011
This schema depicts the different options available for the publishing of biodiversity dataset metadata, and points to additional documentation for each option. A good, concise resource for those supporting biodiversity data publishing.
- Document map for publishing occurrence data, 2011
This schema depicts the different options available for the publishing of biodiversity occurrence data, and points to additional documentation for each option. A good, concise resource for those supporting biodiversity data publishing.
- Document map for publishing taxonomic checklists, 2011
This schema depicts the different options available for the publishing of names/taxonomic data, and points to additional documentation for each option. A good, concise resource for those supporting biodiversity data publishing.
- Presentation: GBIFS - Incentivising and strategising publishing of Biodiversity Data, 2011
Participant nodes have a role in defining priorities and promoting targeted data publishing. This presentation describes some of the mechanisms that can be used to do it.
- GBIF.org Capacity Enhancement Section, 2014
One of the strongest points of the GBIF network is the existing experience and capacity within its Participants. The capacity enhancement section of the GBIF.org site describes the mechanisms to exchange that capacity at the global level.
- GBIF.org Section on Global Data Trends, 2014
This sections presents a summary of the current content being shared through the GBIF network. It can be used to get an impression on areas such as data coverage or data quality.
- GBIF Annual Report 2012, 2013
Annual reports include all the highlights of the work done by GBIF at the global level. A good summary for anyone working in a GBIF Node, and a good mechanism to display Node achievements that have an impact in the community.
- Presentation GBIF Information update (ppt), 2014 (updated monthly)
Don’t forget to check this slide deck for the latest update about GBIF membership and affiliations and data publishing and use trends.
- Gbits Newsletter, 2011
The GBIF Newsletter is a perfect way of staying connected to what is happening in the network. Get your copy sent to your inbox by subscribing in GBIF.org!
- GBIF Developer Blog, 2009
Those working on the technical side of GBIF nodes’ activity will find this blog an enjoyable way to stay up to date with the latest technical developments within the network.
- Video DQ01 Short introduction to biodiversity data quality and fitness-for-use, 2012
This 7-minute video introduces many of the key concepts to take into account around quality when working with biodiversity data. Check the GBIF Vimeo channel for the rest of the videos in the same series.
- Video Launch of the new GBIF portal, 2013
GBIF.org is the main gateway to access the biodiversity data published through the GBIF network. Get acquainted with the main characteristics of the new version launched in 2013 through this video.
Additional resources for nodes include all sort of official documents that define GBIF work at the international level. It also includes detailed documents about key GBIF topics such as citation, intellectual property rights, incentives for data publishing and use, and strategic thinking.
- GBIF Strategic Plan 2012-2016 - Seizing the Future, 2011
GBIF Strategic Plans set the general objectives to be achieved in 5-year periods. Node teams should be familiar with their content to fully benefit from GBIF and find ways to contribute to the common objectives defined there.
Resource available in Chinese, English, French and Japanese.
- GBIF Work Programme 2014-2016, 2013 *
Work Programmes describe the concrete implementation plans for GBIF for a given time period. Node managers should always have a copy at hand to check current commitments and expected delivery dates.
- GBIF Memorandum of Understanding 2012, 2011 *
The GBIF MoU is the reference document that articulates the non-binding commitments made by a Participant when joining the network. It is good for Node managers and interested Nodes staff to always have a copy at hand in case of doubt about any point.
Resource available in English, French, Japanese, Portuguese and Spanish.
- Publishing and Registering Data with GBIF, 2011
This document explains in more detail the process of publishing data online using GBIF, and in particular on how to register the information about the publisher and the dataset to be published. Nodes staff working with data publishing should be well acquainted with the information described here.
Resource available in English, French and Spanish
- GBIF Training Manual 1: Digitisation of Natural History Collections Data, 2008 *
This comprehensive publication by GBIF covers many aspects of high relevance for Node staff members. Read the chapters that are more closely related to your work and keep it close as a reference guide.
- GBIF Data Sharing Agreement, 2001
This is the reference document for anyone considering or already publishing data through the GBIF network. Anyone working on data publishing in a GBIF Node should be familiar with these terms so they are well prepared for any discussions with (potential) data publishers.
- GBIF Data Use Agreement, 2001
All use of data obtained via GBIF must be in accordance with the GBIF data use agreement. Any staff member promoting the use of data should be well acquainted with the contents of this agreement.
- GBIF IPT v 2 User Manual, 2011 *
Technical staff involved in the installation and the maintenance of instances of the IPT will find this guide a useful support.
Resource available in English and Spanish.
- Quality assurance and Intellectual Property Rights in advancing biodiversity data publication, 2012*
Publishing data on the internet raises many questions regarding intellectual property rights and the responsibilities of the publishers regarding data quality. Node staff members in charge of interacting with the publishers can find more information about these issues in this document.
- Towards a Global Strategy and Action Plan for Discovery and Publishing of Natural History Collections Data, 2010 *
This document tackles the issue of targeted mobilization of data from natural history collections, from assessing the needs to delivering results. Those involved in designing this kind of strategy can find inspiration in this document.
- Data citation in the electronic environment, 2008 *
Citation is a key element in the way the GBIF network works. Data publishers make their datasets available freely and openly and they expect to be properly cited in return. This document discusses how to do it properly.
- The data paper: a mechanism to incentivize data publishing in biodiversity science, 2011 *
The data paper is one of the new mechanisms that can be useful in convincing data holders to publish their data on the internet. Any Node staff wishing to discuss this approach with (potential) data publishers will find this introduction to the concept useful.
- Biodiversity Informatics Training website, 2012 *
This website includes videos recorded from many courses on biodiversity informatics related topics held around the world. Many of them are relevant for GBIF staff members.
- Conservation Training website, 2011 *
Those working in a GBIF Node will find themselves using a wide array of skills. This website offers online training in many fields, some of which can be useful for Nodes.
- Global Biodiversity Informatics Outlook: Delivering Biodiversity Knowledge in the Information Age, 2013 *
This document gives a good overview of the landscape of biodiversity informatics and a framework for concentrating future efforts. A reference document for node staff members who would like to see how their work fit in the bigger picture.
- Best practice guide for Data Discovery and Publishing Strategy and Action Plans, 2010 *
This document tackles the issue of targeted mobilization of data from a project management point of view, from assessing the needs to delivering results. Those involved in designing this kind of strategies can find inspiration in this document.
- GBIF Review 2009 From Prototype to Full Operation Managing Expectations, 2009 *
This is the latest general review of GBIF operations carried out. It is probably best checked in combination with the latest annual reports.