In order to become a Participant in GBIF an appropriate government agency, or senior representative of an organization, should send an official Letter of Intent to the Chair of the Governing Board (see below), expressing intent to sign the MoU.
The letter should state that the country/organization is, in principle, in agreement with the intentions listed in the MoU and should, in particular, outline the willingness to establish a Participant Node, share biodiversity data and actively participate in the implementation of the GBIF Work Programme.
Letters of Intent signed by a Minister or ministerial department should include information on the agency or institution that has been designated to sign the MoU and represent the country on the GBIF Governing Board.
If a country wishes to become a Voting Participant it must, in addition, express its willingness to make a financial contribution to GBIF as outlined in Paragraph 9 of the MoU, and establish the details in a financial arrangement with the Secretariat.
The GBIF Executive Committee will consider all petitions for Participant status and will determine if the application meets the requirements of the MoU and GBIF Rules of Procedure. If a petition is granted, a MoU signature copy will be sent. In the case of Voting Participation, the Secretariat will in addition specify the financial contributions in a financial arrangement.
For further details of the procedure see Article IV – Requirements for Participation in the Rules of Procedure agreed by the Governing Board.
The letter of intent should be addressed to:
Chair of the GBIF Governing Board
DK-2100 Copenhagen Ø
For model letters of intent appropriate for countries and organizations, please follow the links in the right-hand column of this page.